Data entry outsourcing
This article is designed to cover all the necessary elements involved in the Data entry outsourcing, also it will cover advantages of the process to the business and what is actually achieved by outsourcing data entry services.
About Data Entry
“Data entry can be defined as the process of transcription of one form of data in to another form which is actually a computer program.” Previously it was use to be handwritten methods and now that has to be converted in to computer data, spreadsheets which originated from another computer program, certain sequences of numbers, letters and sometimes signs or symbols which build a program and sometimes include simple data which may include only named and numbers. Since the rise of typing machines and then computer age neatly arranged data has become the priority and necessity making data entry come in to practice.
About Data entry Outsourcing
When business houses are in need of data entry or when they take up jobs related to the same they want to have the data arranged in neat and chronicle order for which they will outsource the job to a professional and specialized firm or else will outsource to some freelancer which can also be called as data entry outsourcing. In simple terms the main company who needs the job done will not carry out the services in their company but will simply had them over to the specialized data entry provider or another business house. Data entry is transcribing data from one media or written data in to computer data or transforming one type of electronic data in to another.
Often the data entry services are outsourced for the cost effective services provided by some of the companies which are established in the field also it saves time of the companies to hire, train and manage the new staff for limited workload. Every outsourced work in this genre is protected by some sort of Non-Disclosure agreement where the authenticity and the security of the provided data is guaranteed by the data entry service provider. This type of outsourcing commodity works on project to project basis as the need for data entry is limited for the companies hence this work is limited for a short period of time.
There are many aspects of the data entry industry which can be offshore data entry, data conversion services, online data entry, offline data entry, document and image processing, image entry, insurance claim entry, offline as well online data conversion jobs and offline as well online date entry jobs.
The Data Entry Process
As discussed earlier there are many forms of data entry and data processing but some of the regularly used techniques by the high profiled data entry outsourcing firms include the following pattern of work
- The documents which are to be transcribed are scanned and uploaded in image formats in an online server using secure FTP
- Data entry outsourcing firms access the documents over VPN or download files.
- The documents are then indexed, numbered, sorted and moved to individual independent folders which is done for easier allocation of work
- The data is then processed or transcribed in the required format. Some of the firms use quality software’s for these processes where as some of the firms have developed their own application depending on the requirements by the client.
- Quality check is performed on the transcribed documents before forwarding it to client.
- All the data entry outsourcing firms are very affirmative about their error rates and keep them below 2-3 percent for all the data entry projects.
Additional information on the above topic can be viewed on the provided link http://www.dataentryoutsourcing.co.uk/articles/data_entry_importance.php
Advantages of Data entry Outsourcing
Some of the advantages of outsourcing data entry services can be enumerated as follows
- Often data entry outsourcing is carried out due to the cost effective services provided by many offshore firms and which saves big on domestic data entry work or spending hefty sums to start them in-house.
- Outsourcing will give open advantage of the immense competitive data entry industry which will be beneficial for your and your employees which will get more time to develop their logic and creativity essential for the growth of business.
- Today data entry services are carried out by the specialized firms which recruit highly educated and skilled data entry professionals who can follow minor details.
- When outsourcing of data entry is done you can be assured for the rapid turnover rates and the work will be carried out in efficient and productively.
- All the firms follow the Non-Disclosure agreements strictly which will ensure the security and safeguarding of your data. Another headache is relieved.
Additional information on the above said topic can be viewed on the link http://www.dataentryservices.org/outsourcing/benefits-outsourcing-data-entry-requirements/